CJJ Regional Chair - Roles and Responsibilities

Regional Chair
Roles and Responsibilities

Executive Board Member Roles and Responsibilities

  • Speak on behalf of SAGs and allied members to Congress and national policymaking agencies and bodies in a manner consistent with CJJ core principles and the CJJ strategic plan
  • Provide and disseminate information on significant national developments requiring SAG and allied members’ involvement
  • Represent SAGs and allied members on all appropriate policymaking bodies and forums
  • Initiate and maintain an appropriate vehicle of communication to keep SAG and allied members adequately and regularly informed
  • Stimulate and sponsor regional coalition meetings with suggested agenda items of national concern, provided resources allow for such meetings
  • Organize and sponsor, with appropriate resource partners, an annual national membership conference for SAG and allied members, provided resources allow for such a meeting
  • Organize and conduct an annual meeting of the CJJ Council of SAGs
  • Create ad hoc committees, as necessary, for the review and resolution of appropriate issues
  • Conduct such other business as may be necessary to manage the affairs of CJJ
  • Supervise and evaluate the performance of the CJJ Executive Director


Regional Chair Roles and Responsibilities

Ongoing

  • Serve as the primary point of contact and communication for CJJ with members of one’s regional coalition
  • Are responsible for communication between the Executive Board and the regions
  • Develop where possible opportunities for states in one’s region to host and financially support a regional coalition meeting on behalf of CJJ and provide stewardship for the development of the meeting agenda, etc.
  • If the region wishes to hold a regional conference:
    • Assist CJJ Staff in identifying Regional Conference host state/organization,
    • Assist CJJ Staff in in identifying a Conference Planning Chair and Conference Planning Committee
    • Play an active role in setting the conference content and agenda
    • Play an active role in monitoring the conference budget
    • Play an active role in soliciting conference sponsorships, both financial donations and/or in-kind gifts
    • Help ensure overall conference planning stays focused and follows the pre-set  timeline
    • Attend the Regional Conference, serving as a general session speaker/moderator as needed


Yearly

  • Regularly attend and fully participate in the meetings of the Council of SAGs
  • Provide the CJJ Council of SAGs with written and verbal reports highlighting the activities, needs, and concerns of one’s region
  • Make committee appointments to fill voids on the following committees, as necessary:
    • Nominating Committee
    • Youth Committee
    • Ethnic and Cultural Diversity Committee
    • Finance Committee
    • Audit Committee
    • Government Relations Committee


Quarterly

  • Survey members from your region to provide the Executive Board with periodic written and verbal reports highlighting the activities, needs, and concerns of one’s region


Monthly

  • Regularly attend and fully participate in the meetings of the Executive Board
  • Check in with your Regional Representative to discuss regional activities​
     

Staff Liason Roles and Responsibilities

  • Maintain accurate contact information and regional membership lists
  • If the region wishes to hold a regional conference:
    • Assist Regional Chair in identifying Regional Conference host state/organization
    • Assist Regional Chair in identifying a Conference Planning Chair and Conference Planning Committee